Project Funding

The Office of Undergraduate Research through the Division of Academic & Student Affairs will provide funding to support your project. This funding, known as Research Awards, are open to all disciplines for students pursuing undergraduate research, scholarship, and creative activities.

Fall Spring Summer Summer
Timeline opens summer 2020 opens fall 2020 opens spring 2020 opens spring 2020
Maximum Award Amount $500 $500 $2,000 $500
Eligibility
  • NC State Undergraduate
  • Enrolled for fall semester
  • NC State Undergraduate
  • Enrolled for spring semester
  • NC State Undergraduate
  • Enrolled in 0-5 credits for summer
  • NC State Undergraduate
  • Enrolled in 6+ credits for summer
Payment
  • Student
  • NC State Mentor
  • Combination of Student and Mentor
  • Student
  • NC State Mentor
  • Combination of Student and Mentor
  • Student Only
  • Student Only
Acceptable Use of Funds
  • Project Supplies + Materials
  • Travel costs related to completing the project
  • Project Supplies + Materials
  • Travel costs related to completing the project
  • Project Supplies + Materials
  • Travel costs related to completing the project
  • Living Expenses
  • Project Supplies + Materials
  • Travel costs related to completing the project
Unacceptable Use of Funds
  • Stipend/Salary
  • Living Expenses
  • Participant Incentives/Pay
  • Giveaways or Prizes
  • Faculty Travel
  • Student Travel to Present Research
  • Stipend/Salary
  • Living Expenses
  • Participant Incentives/Pay
  • Giveaways or Prizes
  • Faculty Travel
  • Student Travel to Present Research
  • Stipend/Salary
  • Participant Incentives/Pay
  • Giveaways or Prizes
  • Faculty Travel
  • Student Travel to Present Research
  • Stipend/Salary
  • Living Expenses
  • Participant Incentives/Pay
  • Giveaways or Prizes
  • Faculty Travel
  • Student Travel to Present Research

 

Requirements:

Research Mentor & Letter of Recommendation – You are required to work with a faculty or professional mentor. The mentor must submit a recommendation letter.

Research Proposal – You are required to develop a proposal with the components listed below. Proposals can be a maximum of 4 pages and can only be submitted as a PDF. Click here for the UG Research Award Template.

    1. A brief description of the project
    2. The question, hypothesis, problem, or creative work being explored
    3. Methodology or process
    4. Projected timeline
    5. Significance and implications for advancing knowledge within the discipline or field
    6. Link between the research and the student’s curricular interests (project does not need to be in the student’s major)
    7. Appropriate references

Project Budget – You are required to submit a proposed budget outlining the use of award funding. You will need to include the following information:

  • Total amount requested
  • Total amount broken down into expense categories (ex: test tubes, paint brushes, gas money)
  • If the award is given to or split with an NC State faculty mentor, you will need to submit the following
    • Ledger 20 or 21 Account Number
    • 6-digit Departmental OUC Number
    • Bookkeeper Name
    • Bookkeeper Email
  • Click here for a sample online budget

Approvals – If your project includes either of the following groups, you must have approval prior to receiving an award

Team Proposals

  • Teams must select one team lead to submit on behalf of the team
  • All team members must be listed in the award application
  • The maximum award amount is the same for teams during each award cycle
  • Teams will have their award money split evenly among all members (ex: if a 2-person team receives a $500 award, each member will get $250)

 

To Complete Your Application:

  1. Click on the Submit Your Proposal button above to go to the proposal portal
  2. Sign in using your Shibboleth login
  3. Upload your Proposal (4 mage maximum, PDF only)
  4. Add your mentor’s name and contact information
  5. Add your budget information
  6. Click submit

Your mentor will receive an email with instructions for uploading their letter of recommendation.

 

Funding Obligations:

Students who receive project awards and their mentor(s) are required to sign a contract outlining the following obligations:

  • Appropriate Expenses – funds will be spent according to the chart above
  • Unused Funds – any unused funds must be returned to OUR
  • Revised Budget – if changes from the project proposal occur, you must notify OUR
  • Submission of a Final Report – a link is emailed to all award recipients toward the end of the award period with a form for completion
  • Project Presentation – you must present your work at one of the following:
    • NC State Spring Undergraduate Research & Creativity Symposium (April)
    • NC State Summer Undergraduate Research & Creativity Symposium (July/August)
    • State of North Carolina Undergraduate Research & Creativity Symposium (required for fall graduates)

Students are also required to sign a statement indicating additional sources of project funding. In some instances, this may not be permitted. Students enrolled in an REU cannot receive project funding.

 

Selection of Award Recipients:

  • Proposals are reviewed by the project mentor’s department/college
  • Scores are provided based on Award Proposal Scoring and Rubric
  • These scores, along with any associated comments, are then considered within and across all colleges
  • The OUR prioritizes funding as many proposals as possible during each award cycle
  • Applicants are notified approximately one month after the proposal deadline

 

General Information:

In addition to presenting at NC State symposia, students are encouraged to publish in a professional journal and/or present at:

  • State of NC Undergraduate Research & Creativity Symposium (SNCURCS) in November
  • National Conference on Undergraduate Research (NCUR) in April
  • A national or international discipline conference

 

F.A.Q.s

I’m planning to conduct my research while studying abroad. Can I still apply for an award?

Yes! Please contact OUR prior to submitting your application so we can discuss which expenses are allowable.

 

If I’m working on a team, can we get more funding?

Unfortunately no, teams have the same maximum funding as individuals.

 

I wasn’t able to work on my project during the time I received the award. Can I keep the award and work on the project next semester?

No, this is not possible. As outlined in your contract, you must utilize the award during the time period you received it. If you do not, you are expected to return the award to OUR. We encourage you to re-apply for funding.

 

Why can I only get $500 in the summer if I’m enrolled in classes?

This rule is in alignment with our awards offered during the academic year, which are a maximum of $500 and have the requirement that students be enrolled in courses. OUR will verify enrollment status prior to award decisions.

 

Will my award impact my financial aid?

No, your award will not impact your financial aid. When OUR distributes funding to students, it is sent through the Office of Scholarships and Financial Aid (OFSA). OFSA will verify the award is not intended as salary/stipend and will then process the award for payment.

 

Will my award be reported on my 1099 or W-2?

No, your award will not be reported. This does not mean these payments are not taxable. It simply means the university does not have a reporting or withholding requirement. In most cases, the IRS will consider these “non-qualified scholarship” payments which are taxable according to the IRS. Award recipients should refer to IRS Publication 970 and the Form 1040 instructions. For further information on what amount is reportable and how to report it when filing your tax return, students should contact a tax professional.