Summer Research Programs and REU’s Toolkit
This webpage is intended for faculty and staff of summer research programs.
Welcome! This web page is for faculty and staff that coordinate NC State Summer REU’s, Summer Research Programs, and PIs of independent summer researchers.
The Office of Undergraduate Research (OUR) will send an email each Fall to discern interest for running a summer program or REU.
To register your Summer 2025 program, please fill out the Summer 2025 NC State Undergraduate Research Programs-Information Form. This allows the OUR to share information about your program with students, communicate news about supplemental programming, and share all-programs requirements from a central location with program leaders. It also helps us coordinate supportive programming for you and your students. Please visit the 2025 Summer Research Programs at NC State page when it has been updated to view promoted programs for 2025.
Information/resources for logistics and administrative planning are communicated via email after registering your program.
Important Forms for Programs
The following information is required/meant to assist in completing paperwork:
- Terms & Conditions Document (contract) from the Office of Research and Innovation (to use in lieu of visiting researcher agreement)
- Logistics info for Undergraduate Research Experience programs – includes terms & conditions, identity and access, stipend payments and reimbursements (paying students), and responsible conduct of research training
Housing for Summer Students
Programs seeking to provide housing for their summer students should start by filling out the request form provided by University Housing’s Conferences and Guest Services. A Research Experience for Undergraduate (REU) FAQ-2025 document is available to help answer common questions. If you need additional help, please reach out to Olivia Sachtleben (okgross@ncsu.edu).
Move-In Date: May 13, 2025
Move-Out Date: July 30, 2025*
*Note: If your program will last longer than the summer term, please reach out to University Housing in August/September to discuss arrangements.
Campus Contacts
To help you locate the right people across the campus to help assist in granting access to campus services for your students, we have drafted a Summer Research Program Contacts List. We will update this each year.
Activity Listings for Summer 2025
The OUR will run a 2025 Summer Workshop Series in addition to the programming below. Students can view descriptions, times, locations, and register using our separate form (you do NOT need to register for REU programming). Any student who wishes to attend is welcome! We will take attendance should you wish to confirm an REU participant’s attendance.
Information about the Summer Undergraduate Research and Creativity Symposium will be available on the Summer Symposium website. Please note: due to planned power outages impacting NC State University Libraries spaces this summer, the summer symposium will not be held in DH Hill Jr Library. The new location will be determined and announced soon. Thank you in advance for your understanding.
| Activity - Presenter | Date | Time/Location | Description |
|---|---|---|---|
| (Earliest) Summer Housing Move-In | May 13, 2025 | Reach out to University Housing if you have questions. | |
| Starting Off on the Right Foot in Research | May 20, 2025 | 9:00-10:30 a.m. / Zoom (Starting Off) | Learn how to set yourself up for success in an undergraduate research experience. The Office of Undergraduate Research will cover discussing expectations with your mentor, communication skills, time and data management best practices, and cover some of the common pitfalls of young researchers. |
| How to Write a Research Paper | May 27, 2025 | 9:00-10:30 a.m. / Zoom (Research Paper) | Join the Office of Undergraduate Research for a workshop that will cover the different sections of research papers and give guidance on how to start drafting your own manuscript. Additional resources for undergraduate writers and future publishers will be shared. |
| How to Create a Research Poster | June 3, 2025 | 9:00-10:30 a.m. / Zoom (Research Poster) | The Office of Undergraduate Research will offer a webinar to teach participants how to craft a research poster and will provide research presentation resources. The workshop will also cover drafting abstracts as part of the submission process for presenting your research. Participants will be guided through the application process for the Summer Undergraduate Research and Creativity Symposium. |
| Responsible Conduct of Research (part 1) | June 10, 2025 | 9:00-10:30 a.m. / Zoom (RCR Part 1) | The Office of Undergraduate Research will offer opportunities for undergraduates to complete their Responsible Conduct of Research (RCR) training. Participants will be guided through discussions on the key topics of conducting research in an ethical and responsible manner. You must attend parts 1 and 2 of the training to earn RCR training credit. |
| Responsible Conduct of Research (part 2) | June 17, 2025 | 9:00-10:30 a.m. / Zoom (RCR Part 2) | This workshop is a continuation of Responsible Conduct of Research (RCR) Part 1. The Office of Undergraduate Research is sharing an opportunity specifically designed for undergraduates to complete their RCR training. Participants will be guided through discussions of more key topics of conducting research in an ethical and responsible manner. Both parts 1 and 2 must be attended in order to earn RCR training credit. |
| Best Practices in Leadership | June 24, 2025 | 9:00-10:30 a.m. / Zoom (Leadership) | Join the Office of Undergraduate Research for a discussion of data-driven guidance for becoming effective leaders in research and beyond. |
| Abstract Submission Deadline for Summer Symposium | June 27, 2025 | 11: 59 p.m. | |
| Applying for Scholarships and Fellowships | July 1, 2025 | 9:00-10:30 a.m. / Zoom (Scholarships) | Learn how to find, plan for and apply to scholarships and fellowships that can support your continued research and education. |
| Applying to Graduate School | July 8, 2025 | 9:00-10:30 a.m. / Zoom (Graduate School) | Come learn the key steps to finding and applying to graduate school. |
| SCADS Graduate Panel - The Laboratory for Analytic Sciences | July 16, 2025 | 3:00 p.m. Fitts-Woolard Hall Room 2331 on Centennial Campus (near Hunt Library) Please register for the SCADS graduate panel! | Undergraduate students in all fields who are thinking about going to graduate school are invited to a panel discussion with STEM and STEM-adjacent graduate students from various universities who are conducting research at NC State this summer. Panelists will share their varied experiences related to applying for and attending grad school and the steps to take after graduate school. Co-hosted with the Laboratory for Analytic Sciences. |
| Recommended deadline for Poster printing with OUR partner | July 16, 2025 | Students should make sure to check the estimated completion day/time on the printing site! Students can print after this time, but the OUR is not responsible for alternatives resulting from printing delays/ emergencies. | |
| Summer Undergraduate Research and Creativity Symposium. | July 25, 2025 | 9:00-4:00 / W. Duke Kimbrell Atrium (Centennial Campus) (printed posters only) | The Office of Undergraduate Research invites the NC State community to attend a symposium to celebrate the research achievements of undergraduate students from all over campus. Hundreds of presentations will showcase students' hard work and critical thinking. Students interested in research are especially encouraged to attend and engage with the presenters to learn more about their experiences and get ideas and guidance. |
| (Latest) Summer Housing Move Out | July 30, 2025 | Reach out to University Housing if you have questions. | |
| Add all of these workshops (with zoom links) to your calendar. |